Visiting Team Info
Welcome to Shady Hollow. Below you will find important information in preparing for our upcoming meet.
Please send your entries by Thursday at noon to Rory Mcllure and he will compile the meet file and let you know if we have any problems with your entries. He intends to have it sent back to your team by Thursday evening for review. Please submit final changes by noon on Friday so we can release the final heat sheets before 5pm. Amanda Graves is our Volunteer Coordinator and can assist with any questions in that area.
The Stingrays live at our six lane, 25 meter pool located at 3902 Capistrano Trail, Austin TX, 78739.
Warm ups: 7:25 to 7:50. Our goal is to have the first heat on the blocks at 7:58, ready to start the meet by 8:00am.
Spectators: Enter the pool on the west side main gate. We have a gate at the north west side of the pool for swimmers only to enter the Ready Bench area. Please see the attached layout.
We have a 6-lane pool and will follow the meet format dictated by the Bylaws (girls first): IM, Freestyle Relay, Backstroke, Freestyle, Medley Relay, Breast, Butterfly.
We will be using 3 timers per lane (18 total) for 2 shifts of the meet.
Parking: is available along the street only. That will be Capistrano Trail and Silmilliron Trail. We will have a section blocked off for handicap parking and emergency vehicle access closest to the parent entry gate. Please note that parking less than 20 feet from an intersection or parking in front of a fire hydrant will get you a ticket. The Sherriff will enforce parking..
All visitors’ zoos: will be located in the back parking lot area west of pool. Please bring tarps or blankets for your kids areas. Hopefully, we will not have mosquitoes, but it might not be a bad idea for you to bring at least one container of bug spray just in case. While we have treated the grass, fire ants are always a possibility.
Zoo/Parent assistance will be needing to keep kids off of the two diving boards, deep end, and baby pool. Our pool does have 2 playgrounds around our pool, but we ask for parent supervision and understanding that play is at their own risk. Please bring your own folding chairs for use around the pool under our big shade tree.
Concessions: We will have coffee and breakfast tacos and donuts for breakfast, hamburgers, cheeseburgers and hot dogs for lunch. We will also have a large variety of energy/salty/and sweet snack positioned to meet everyone needs. All concessions are cash transactions.
Heat sheets will be available for downloading Friday. Per the Bylaws, we will not have extra hard copies of the heat sheets at the meet, but we will provide for stroke & turn clipboard and one per timer lane.
PLEASE LET YOUR VOLUNTEERS KNOW ABOUT “ON DECK MEETINGS” IN THE FOLLOWING LOCATIONS AT 7:30am:
Timers: Meet under the EzUp tent near timers area
Stroke and Turn Judges: Near computers; under tent
Ready Bench: At Ready Bench on east side of pool
Runners: Near Stroke and Turn
Ribbons: Small table next to parent/spectator entry gate
Hospitality: Concessions tent
We hope that we have provided you with enough information to make you comfortable. We are excited to have you all at our pool and are looking forward to a great meet. Let us know if we can help you in any way, or if you need additional information. If we have forgotten anything, please let me/us know and we will try to get you all info prior to the meet. Otherwise please feel free to find me and I will help in any way that I can.
- Steve Hinojosa