Visiting Team Info
Welcome to Shady Hollow! Below you will find important information in preparing for our upcoming meet.
Please send your entries by Thursday at noon to our Head of Computers to compile the meet file and let you know if we have any problems with your entries. It should be sent back to your team by Thursday evening for review. Please submit final changes by noon on Friday so we can release the final heat sheets before 5pm.
The Stingrays live at our six lane, 25 meter pool located at 3902 Capistrano Trail, Austin TX, 78739.
Parking: is available along the street only on Capistrano Trail and Silmarillion Trail. We will have a section blocked off for handicap parking and emergency vehicle access closest to the main entry gate. Please note that parking less than 20 feet from an intersection or parking in front of a fire hydrant will get you a ticket as enforced by the Sherriff.
Pre-Meet Morning Schedule:
- Stingrays warm up 7:00a - 7:25a
- Visitors warm up 7:25a - 7:50a
- First heat on the blocks at 7:55a
- National Anthem at 7:57a
- Meet starts promptly at 8:00a
Spectators: Enter the pool on the west side main gate. The gate at the northwest side of the pool (by the deep end) is for swimmers only to enter the Ready Bench area. We have a 6-lane pool and will follow the meet format dictated by the Bylaws (youngest swimmers first, girls first):
- Individual Medley (events 1-8)
- Butterfly (9-20)
- Backstroke (21-32)
- Freestyle Relay (33-44)
- Freestyle (45-56)
- Breaststroke (57-68)
- Medley Relay (69-78)
Visitor Zoos: Located in the back parking lot area west of the pool. There will be 2 port-a-potties available in that area. Please bring tarps or blankets for your zoos. Bring bug spray just in case there are mosquitoes; while we have treated the grass, fire ants are always a possibility.
Zoo/Parent assistance will be needed to keep kids off of the two diving boards, deep end, and baby pool. Our pool does have 2 playgrounds around our pool, but we ask for parent supervision and understanding that play is at their own risk.
Concessions: Bubbles Café opens at 7:30a. We will have coffee, breakfast tacos and donuts for breakfast and grilled hamburgers and other items for lunch. We will also have a large variety of energy/salty/and sweet snacks to meet everyone needs (and wants!). Cash and Venmo accepted.
Heat sheets: will be available for download on Friday. Per the Bylaws, we will not have extra hard copies of the heat sheets at the meet, but we will provide a copy for stroke & turn clipboards and one per timer lane.
Volunteers: Our Volunteer Coordinator can assist with any questions. “On Deck” Volunteers for all shifts should report to the following locations at 7:30a for orientation:
- Timers: Meet under the tent near timers area. We will be using 3 timers per lane (18 total) for 2 shifts of the meet.
- Stroke and Turn Judges: Near computers; under our big tree
- Ready Bench: At Ready Bench on east side of pool
- Runners: Near computers under our big tree
- Ribbons: Small table next to parent/spectator entry gate
We are excited to have you all at our pool and are looking forward to a great meet! Let us know if we can help you in any way, or if you need additional information. On meet day, please feel free to find me and I will help in any way that I can.
- Betsy Shelton, Meet Director